First 100 Years (FHY or we, us or our) deals with information privacy in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs) set out in the Privacy Act. We also comply with the Spam Act 2003 (Cth) which imposes restrictions on sending emails and other types of commercial electronic messages.
What kinds of personal information do we collect and hold?
We collect and hold:
What about sensitive information?
In certain circumstances we may collect sensitive information from you, for example if you provide us with a photograph which contains information relating to your beliefs or opinions. Sensitive information includes information about your health, racial or ethnic origin, political opinions, association memberships, religious beliefs, sexual orientation, criminal history, genetic or biometric information.
How do we collect and hold your personal information?
We generally collect your personal information directly from you, including when you use the FHY website. However, in some cases, we may receive your personal information from a third party or when it is relevant to our statutory or legal responsibilities.
What would happen if we did not collect your personal information?
Without your personal information we may not be able to respond to your queries, or include your image or personal details in any FHY initiatives such as the centenary photomosaic or other projects.
What are the purposes for which we collect and hold your personal information?
We collect and hold your personal information to:
Use and Disclosure of your personal information
We do not use your personal information or disclose it to another organisation unless:
For purposes of promoting the centenary and advancement of women in law generally, we may send your personal information overseas to the First 100 Years (UK) initiative or international law firms. FHY also may use the services of certain third party service providers which may have offices or other operations outside of Australia. As a result, your personal information may be disclosed to overseas recipients in other countries such as the United Kingdom.
If you do not want your personal information to be disclosed
If you do not want your personal information to be disclosed please advise us at email@example.com. We will accommodate your request provided that the disclosure is not required by law.
Storage and security of personal information
We take reasonable precautions to protect the personal information we hold from misuse, loss, unauthorised access, modification or disclosure.
Where practicable we implement measures to require organisations to whom disclosure is made to comply with the Privacy Act. If a third party is given access to personal information we take reasonable steps to ensure that the information is held securely and used only for the purpose of providing the relevant service or activity.
We collect personal information through software such as cookies. A cookie is a text-only string of information that a website transfers to the cookie file of the browser on the hard disk of a user’s computer so that the website can remember that user. Without cookies, websites and their servers have no memory. This means that every time a user opens a new webpage on a website, the server where that webpage is stored will treat the user as new and require logon and password. In short, a cookie facilitates a user’s passage through a website.
Rights to access and correction of your personal information
You have the right to access your personal information unless we are permitted by law to withhold that information. Any requests for access to your personal information should be made to the Steering Committee Member at firstname.lastname@example.org or on 0449 955 044. You also have the right to request the correction of any of your personal information which is inaccurate. You are able to change, update or clear your profile and account settings at any time by logging into your account. If you wish to access personal information about you that is not available on or accessible from your profile or account settings, please contact us at email@example.com.
In some circumstances it may be appropriate and lawful for us to deny access, including if:
Further information and complaints
If you require any further information about our management of personal information or have a complaint about our handling of your personal information, you should initially write to firstname.lastname@example.org, who will respond to you within a reasonable time, usually 30 days.
If you are not satisfied with the outcome of your complaint you may contact us further to advise of your concerns and, if we are unable to reach a satisfactory resolution you may write to the Office of the Australian Information Commissioner using the form available at this link http://www.oaic.gov.au/privacy/making-a-privacy-complaint for further review of your complaint.