Privacy Policy | First 100 Years

First 100 Years (FHY or we, us or our) deals with information privacy in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs) set out in the Privacy Act. We also comply with the Spam Act 2003 (Cth) which imposes restrictions on sending emails and other types of commercial electronic messages.

This Privacy Policy sets out FHY’s policies in relation to management of personal information.

What kinds of personal information do we collect and hold?

We collect and hold:

your personal and contact details, such name and email address;
your photograph, as may be provided and uploaded by you to the FHY website;
your browsing history on the FHY website;
records of your communications and other interactions with us;
records of your communications and other interactions with organisations that use the FHY website such as the Law Society of New South Wales, and the Women Lawyers Association of New South Wales.

In this Privacy Policy we refer to this as your personal information.

What about sensitive information?

In certain circumstances we may collect sensitive information from you, for example if you provide us with a photograph which contains information relating to your beliefs or opinions. Sensitive information includes information about your health, racial or ethnic origin, political opinions, association memberships, religious beliefs, sexual orientation, criminal history, genetic or biometric information.

How do we collect and hold your personal information?

We generally collect your personal information directly from you, including when you use the FHY website. However, in some cases, we may receive your personal information from a third party or when it is relevant to our statutory or legal responsibilities.

What would happen if we did not collect your personal information?

Without your personal information we may not be able to respond to your queries, or include your image or personal details in any FHY initiatives such as the centenary photomosaic or other projects.

What are the purposes for which we collect and hold your personal information?

We collect and hold your personal information to:

include your details (including your photo or image) in FHY initiatives and artworks relating to the advancement of women in the legal profession, and contact you regarding those initiatives;
communicate regarding an enquiry, request for information or use of our services;
provide information to law firms, the Law Society of New South Wales and the Women Lawyers Association of New South Wales, who may be supporting a centenary initiative or other diversity-related projects;
provide your image and personal details to an artist working with FHY to create a photomosaic artwork, or to third parties for the creation of other products (such as books and articles) relating to women in law;
analyse your interaction with our personal and electronic services. The information collected from you may be analysed individually and/or aggregated with the information relating to other members to produce statistical information. Insights from this process are used to select and optimise the information, services and advertising we provide to you; and
use information and/or provide information to third parties as authorised or required by law.

Use and Disclosure of your personal information

We do not use your personal information or disclose it to another organisation unless:

it is reasonably necessary for one of the purposes described above;
having regard to the nature of the information or the circumstances of collection we believe you would expect us to use the information or make the disclosure;
required or authorised by law or court or tribunal;
it is necessary to obtain third party services, for example to carry out data analysis or provide information processing services. The use of your information by third parties is strictly controlled;
it is for one of the purposes expressly permitted under the Privacy Act; or
you have provided your consent.

Disclosure overseas

For purposes of promoting the centenary and advancement of women in law generally, we may send your personal information overseas to the First 100 Years (UK) initiative or international law firms. FHY also may use the services of certain third party service providers which may have offices or other operations outside of Australia. As a result, your personal information may be disclosed to overseas recipients in other countries such as the United Kingdom.

If you do not want your personal information to be disclosed

If you do not want your personal information to be disclosed please advise us at first100years.australia@gmail.com. We will accommodate your request provided that the disclosure is not required by law.

Storage and security of personal information

We take reasonable precautions to protect the personal information we hold from misuse, loss, unauthorised access, modification or disclosure.

Where practicable we implement measures to require organisations to whom disclosure is made to comply with the Privacy Act. If a third party is given access to personal information we take reasonable steps to ensure that the information is held securely and used only for the purpose of providing the relevant service or activity.

Privacy Policy application to the FHY website

We collect personal information through software such as cookies. A cookie is a text-only string of information that a website transfers to the cookie file of the browser on the hard disk of a user’s computer so that the website can remember that user. Without cookies, websites and their servers have no memory. This means that every time a user opens a new webpage on a website, the server where that webpage is stored will treat the user as new and require logon and password. In short, a cookie facilitates a user’s passage through a website.

Linked websites

This Privacy Policy does not apply to linked websites.

Rights to access and correction of your personal information

You have the right to access your personal information unless we are permitted by law to withhold that information. Any requests for access to your personal information should be made to the Steering Committee Member at first100years.australia@gmail.com or on 0449 955 044. You also have the right to request the correction of any of your personal information which is inaccurate. You are able to change, update or clear your profile and account settings at any time by logging into your account. If you wish to access personal information about you that is not available on or accessible from your profile or account settings, please contact us at first100years.australia@gmail.com.

In some circumstances it may be appropriate and lawful for us to deny access, including if:

we reasonably believe that giving access would pose a serious threat to the life, health or safety of any individual, or to public health or public safety;
providing access would have an unreasonable impact on the privacy of another individual;
the request is frivolous or vexatious;
the information relates to existing or anticipated legal proceedings between you and us and the information would not be accessible by the process of legal discovery in those proceedings;
giving access would reveal our intentions in relation to negotiations with you and prejudice those negotiations;
we have reason to suspect that unlawful activity, or misconduct of a serious nature, relating to our functions or activities has been, is being or may be engaged in; and giving access would be likely to prejudice the taking of appropriate action in relation to the matter;
providing access would be unlawful or if denying access is required or authorised under Australian law or a court/tribunal order; or
giving access would be likely to prejudice one or more enforcement related activities conducted by, or on behalf of, an enforcement body.

Further information and complaints

If you require any further information about our management of personal information or have a complaint about our handling of your personal information, you should initially write to first100years.australia@gmail.com, who will respond to you within a reasonable time, usually 30 days.

If you are not satisfied with the outcome of your complaint you may contact us further to advise of your concerns and, if we are unable to reach a satisfactory resolution you may write to the Office of the Australian Information Commissioner using the form available at this link http://www.oaic.gov.au/privacy/making-a-privacy-complaint for further review of your complaint.